Key Activity History
Review recorded key movements, including who performed an action and its recorded time.
Built for physical key operations|Copenhagen, Denmark
Key Management & Operations
Every Key Accounted For.
Every Handover Recorded.
Manage physical apartment keys, track employee responsibility, coordinate handovers and keep a clear history of key movements — all from one central platform.
No smart locks. No hardware installation. Just better key operations.
Visibility
Know where keys are
Accountability
Track who has them
Control
Review key movements
Key Operations Overview
Active key records
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Example dashboard metric
Pending handovers
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Example dashboard metric
Apartment key record
Assigned to an employee
Apartment key record
Recorded as available
Key transfer
Employee-to-employee handover
Key activity history and responsibility records
Illustrative interface — not live customer data.
Designed for teams that manage physical property keys
Serviced Apartments
Corporate Housing
Aparthotels
Property Managers
A clearer way to work
Bring key operations out of scattered messages and spreadsheets
When key movements are recorded in separate spreadsheets, chat threads or paper notes, it can be difficult to see who currently has a key and what happened during a handover.
Fragmented process
Manual tracking
- Scattered information: Key details may be spread across messages, calls and separate files.
- Unclear responsibility: It may take time to establish who last collected or transferred a key.
- Manual follow-up: Teams need to check records and contact colleagues to clarify key status.
With CPH KeyFlow
Centralised key operations
- A clear key record: Keep apartment key information in one operational system.
- Recorded responsibility: Review who took, returned or transferred a key and when.
- Better oversight: Review active key records, pending transfers and key history.
Core capabilities
The essentials for accountable key operations
A practical workflow for office teams and employees who handle physical apartment keys.
Employee Key Handling
Give employees a mobile-friendly way to view their active keys and carry out supported key actions.
Physical Key Inventory
Keep apartment key records and configured key counts organised without replacing your existing physical keys.
Role-Based Workflows
Separate administrative tasks from day-to-day employee key handling with role-based access.
Overdue Key Overview
Identify active key records that have passed your operational return threshold.
Key Transfers
Coordinate employee-to-employee transfers and review pending transfer requests in the workflow.
Feature availability may depend on the selected plan and final product configuration.
A straightforward workflow
How CPH KeyFlow works
1
Set up your key records
Organise apartment records, key information and the people who need access to the system.
2
Record key movements
Employees use the workflow to record supported key collection, return and transfer actions.
3
Review and follow up
Managers review active key records, transfer activity and available history to support daily operations.
Planning calculator
Estimate the value of time saved
Use your own assumptions to estimate the annual staff time value associated with reducing manual key tracking and follow-up. This is a planning illustration, not a guaranteed saving or a product performance claim.
The estimate excludes lost-key incidents, lock replacement costs, subscription fees and implementation costs.
Your assumptions
Currency: DKK101,000
0 min30 min
100 DKK500 DKK
Illustrative hours / year
hrs
Based on the inputs above
Illustrative annual time value
DKK
Hours multiplied by hourly staff cost
Illustrative calculation only. Adjust the inputs to reflect your own operation; actual results will vary.
Who it is for
Key operations across property teams
Corporate Housing
Coordinate key records for furnished apartments used for business and longer-term stays.
Serviced Apartments
Keep track of key movements involving operations, housekeeping and maintenance staff.
Property Management
Maintain a clearer record of physical keys allocated to employees and service providers.
Field Teams
Support couriers, cleaners and maintenance teams with a consistent key handover process.
Plans & commercial options
A setup that can scale with your operation
Tell us about your portfolio and workflow. We can discuss the right scope and pricing for your team.
Starter
For smaller property teams organising their key operations.
Smaller portfolios
- Apartment and key records
- Employee key workflows
- Key activity history
- Support options
For growing teams
Growth
For expanding serviced apartment and corporate housing operations.
Growing portfolios
- Core key management workflows
- Employee and transfer management
- Overdue key overview
- Expanded support options
Enterprise
For larger portfolios and more complex operating requirements.
Tailored scope
- Multi-team requirements review
- Custom deployment discussion
- Integration needs assessment
- Service and support discussion
Plan names and feature groupings are indicative. Final pricing, limits and included services should be confirmed before publication.
The operating principle
“Know which key is where, who is responsible for it, and what happened during its last handover.”
CPH KeyFlow is designed to make everyday physical key operations easier to oversee.
Frequently asked questions
Good to know before you start
CPH KeyFlow is designed to manage physical key records and handovers. It does not itself replace door locks or provide smart-lock access control.
Setup time depends on the size and quality of your apartment and key records, user setup and any data preparation required. We can review your current process during a demo.
The employee interface is designed for mobile use. Supported devices and browser requirements should be confirmed during onboarding and testing.
Data hosting, access controls, retention, subprocessors and GDPR responsibilities should be documented for the final service configuration. Contact us for current technical and privacy information before relying on the service for personal data.
Integration requirements can be discussed. Do not assume a specific PMS or ERP integration is available unless it has been confirmed for your system.
See the workflow
Make key handovers easier to manage.
Tell us a little about your operation and arrange a walkthrough of CPH KeyFlow.
Physical key workflows Recorded activity